Venue checklist

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The Pontoon Cruising Glass Ballroom

Make an appointment to see the venue you are interested in and share your ideas with them to see if they are on the same page. Here are a few suggestions:

Discuss your concept, style and numbers and decide if the reception you have in mind is feasible.
Where possible ask to see videos and photographs of previous events held at the venue.
Ask for client references.
Let the venue operators know about any special requirements you have, such as disabled access needs, specialist equipment, staging or lighting, unusual performances, an early or elaborate set-up, or particular parking needs.
Ask about venue restrictions – opening times, noise levels, smoking, consumption of alcohol, under-age or child patrons, parking, access for set up, outdoor lighting and/or particular types of performance or equipment.
Make sure the venue has all the proper licences, permits and insurance.
Get a detailed costing on the package, including special conditions, cancellation fees and overtime charges.
If you plan on hiring a popular venue, book well in advance, as good venues in prime locations tend to get hired out months ahead, especially for significant dates.